Library Archives

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Library Archives

SPSU Library Archives

Building C, Suite 263
L.V. Johnson Library
1100 South Marietta Pkwy
Marietta, GA 30060
Phone: (678) 915-7444
Fax: (678) 915-4944
archives@spsu.edu

Contacts

Nancy Colyar
Director, Lawrence V. Johnson Library
SPSU
Phone: (678) 915-7306
Email: ncolyar@spsu.edu

 

SPSU Archives & Special Collections Inquiries
KSU Archives
Phone: (770) 423-6289
Email: archives@kennesaw.edu

Donating Materials

Student walking under covered walkway

Are you an SPSU alum or a current or former SPSU student, faculty, staff, or administrator? Do you have records, materials, or memorabilia related to SPSU's history, activities and operations, or unique institutional culture?

If so, the university archives is very interested in acquiring your original materials to add to our collection! In an effort to more comprehensively document and preserve SPSU's history, we are currently expanding our collection of records and materials that capture and convey the shared story of our university.

Below is a quick guide to the kinds of material the archives collects and how you can donate your material to the archives. Please contact us for more information or with any questions; we're happy to help you!

 

What kinds of material does the archives collect?

Due to space and resource limitations, the archives cannot accept every potential donation. Priority will be given to documents and artifacts directly related to SPSU and that help preserve our institutional history.

Examples of types of material the archives collects include:

  • Inactive fiscal, legal, and administrative records of enduring historical value from campus departments (for more information on records management and retention schedules, please see the University System of Georgia's Records Management Program)
  • Departmental reports and newsletters
  • Records, personal papers, and publications of current and former administrators, faculty, alumni, and staff
  • Institutional publications (yearbooks, student newspapers, SPSU-sponsored journals and conference proceedings)
  • University committee minutes and reports, member lists, and related material
  • University handbooks, fact books, annual reports, accreditation materials, financial reports, institutional studies and reports, course catalogs, directories, and commencement programs
  • Personal items from collegiate experiences (such as scrapbooks, memorabilia, and photographs)
  • Sporting event programs, uniforms, and memorabilia
  • Records of student organizations, fraternities, and sororities
  • Photographs of campus, university events, and people affiliated with the university
  • Posters and broadsides publicizing campus events
  • Brochures, posters, and promotional material created by the university
  • News or press clippings about the university
  • Blueprints and architectural renderings of campus buildings
  • Audio-visual recordings of campus events, speakers, ceremonies, and oral history interviews
  • SPSU memorabilia (plaques, awards, groundbreaking shovels, gifts officially presented to the university, flags, t-shirts, etc.)

 

How do I donate my materials to the archives?

Current administrators, faculty, and staff: 

  • Gather your records and materials into boxes. Please arrange materials logically and label them clearly so that we may process them with little guesswork.
  • Then, fill out and sign an Archives Transfer Agreement that briefly describes the material you are donating and officially transfers its custody from you or your department to the archives.
  • Finally, contact us to arrange for drop off or pick up of your materials, or for any other questions.

 

Alumni, current students, & former administrators, faculty, and staff: 

  • Gather your records and materials into boxes. Please arrange materials logically and label them clearly so that we may process them with little guesswork.
  • Then, fill out and sign a Deed of Gift that briefly describes the material you are donating and officially transfers its custody from you to the archives.
  • Finally, contact us to arrange for drop off or pick up of your materials, or for any other questions.

 

More information on donating materials to archives

A Guide to Donating Your Organizational Records to a Repository, Society of American Archivists.

A Guide to Donating Your Personal or Family Papers to a Repository, Society of American Archivists.

                                                                                                                                                                                                                                                                                                                                         
Helpful Archives Links:

 

Digital Public Library of America

[Digital Public Library of America]

 

dlg

[Digital Library of Georgia]

 

Archives and Primary Sources from GALILEO

[Archives & Primary Sources in GALILEO]

 

SGA list of Georgia's archival repositories

[Georgia Archival Repositories list]

 

Georgia Archives

[Georgia Archives]

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