Graduate Academic Catalog 2012-2013
In accordance with the policy of the Board of Regents of the State of Georgia and under the provisions of the Family Education Rights and Privacy Act of 1974, Southern Polytechnic State University maintains various educational records for each matriculating student.
These records are considered confidential and will not be released for use outside the institution without the written consent of the student. Exceptions as authorized by the Act are noted.
Southern Polytechnic maintains student information in various forms. Students who desire that "directory information" not be released without consent should so notify the Registrar's Office in writing. The following may be included as "directory information" unless notification is received to the contrary:
Place of birth
Current enrollment status
Dates of attendance
Major field of study
Participation in officially recognized activities and sports
Degrees and awards received
Weight and height of members of athletic teams
Prior college(s) attended
Policies and Procedures
Specific policies and procedures for the maintenance of student records according to the Board of Regents of the University System of Georgia and the test of the Family Educational Rights and Privacy Act of 1974 are available for review in the Registrar's Office.
Destruction of Records
The complete academic record of all matriculating students will become permanent records of the institution. Following the third continuous term of non-enrollment by a student, the nonacademic records will be placed in an inactive, but accessible status. Following the end of the ninth year of inactive status, the nonacademic records will be purged and destroyed by the official responsible for their maintenance.
Students also have the right to file complaints with the FERPA Office of the Department of Education, Washington, D.C., 20201, regarding alleged violations of the Act.