Southern Polytechnic State University

Graduate Academic Catalog 2011-2012

Satisfactory Academic Progress

Federal law requires students receiving federal student aid to maintain satisfactory academic progress as defined by the institution. The Satisfactory Academic Progress (SAP) requirements are separate from the regulations governing academic probation and suspension.

Southern Polytechnic State University's SAP requirements include:

  • a maximum time frame requirement,
  • a completion rate requirement, and
  • a cumulative grade point average requirement.

Aid recipients must meet each of the three in order to be considered to be making SAP and to continue to receive financial aid.

Maximum Time Frame Requirement

Financial aid recipients must complete their program within 150% of the published length of the program. To figure the maximum time frame:

  • First check the catalog to determine the number of credit hours required for graduation in a particular major.
  • Second, multiply the required number of credit hours by 150%.
  • Third subtract the number of credits transferred in toward the major.

Example: A student majoring in Construction transfers in 50 semester credit hours. It takes 128 semester hours to earn a degree; therefore, the student's maximum time frame is (128 x 150%) - 50 = 142. This student's financial aid eligibility is exhausted once he or she has attempted 142 semester hours at SPSU.

Completion Rate Requirement

In order to complete a program of study within the required time frame, the aid recipient must complete 66.7% of the hours attempted to date at SPSU. Credit hours attempted will be cumulative and will include all hours in which the student was enrolled at the end of the official drop/add period each academic term and received a grade of A, B, C, D, F, W, WF, I, IP, S, and U.

Cumulative Grade Point Average Requirement

Graduate students receiving financial aid must maintain a cumulative grade point average at or above the 3.00 minimum required for graduation. The cumulative grade point average will be computed by dividing the number of quality points earned by the total credit hours attempted for which the student received grades of A, B, C, D, F, WF, or I. No quality points are earned for an F, WF, or I.

How Often Will SAP Be Checked?

Percentage completion rates and cumulative GPA requirements will be monitored at the end of each spring semester. If a student is not making SAP at the end of any term they will be placed in one of two categories:

Financial Aid Probation

Students with a GPA of less than the required 3.00 And/or Students with a completion rate less than the required 66.7%.

Financial Aid Suspension


Any student on financial aid probation and still not making SAP

Students on Financial Aid Probation may receive financial aid. If the student does not achieve the required completion rate and cumulative GPA requirement by the end of the probationary term, he/she will be placed on Financial Aid Suspension until the requirements are met. Students on Financial Aid Suspension may not receive financial aid.