The Office of Fiscal Affairs is responsible for processing all documents related to university employee business travel. These include requests for authority to travel and reimbursement requests. Each document is reviewed for proper approval, compliance with travel regulations and budgetary funding. All employee travel is subject to Board of Regents and University Travel Regulations.
For employee insurance coverage information go to: http://doas.ga.gov/StateLocal/Risk/Pages/RiskInsurance.aspx
Procedure to Request Authorization to Travel
Prior to going on a business trip, employees should fill out a travel request form. This form should show a detailed breakdown of funds requested, approval by the Department Head and Dean/Vice President/President. Once Fiscal Affairs verifies that sufficient funds are available for the requested travel, an approved copy of the travel request form will be sent back to the employee’s home department.
Procedure to Request Reimbursement
Within two weeks of completing travel, a Travel Expense Statement and all related receipts/documentation must be sent to the Fiscal Affairs. If the form meets all the travel guidelines, has all the required documents/receipts attached, and has the appropriate signatures, the reimbursement check or direct deposit will be ready within 7-10 business days of receiving the forms.